Promotional Materials

Plan for approximately 225 delegates.

Exhibition Space

Each exhibitor will be provided with:

  • 6' X 18” (approx. 1.8m x .45m) skirted table
  • 2 chairs and 1 branded table top sign that includes your partnership level as well as your logo.

Exhibitor Set-Up

Wednesday, November 4th beginning at 2pm.

There is no pre-selection of table locations. We don’t know the location of the tables until we are on site and can place them in the exhibit area.

Please note you may NOT distribute tote bags as this is a sponsored level.

You may wish to enhance your space with a banner, branded table cloth, flowers.

You may display any promotional items or materials on your table, including those of subsidiary or parent companies. Please note: you may NOT serve food and/or beverage from your booths. You may give out sample bottles of rum or chocolates, but no food or drink service.

You will not be able to attach a banner or any promotional material to a wall.

There will be a Partner draw so please bring something along to collect business cards in (ie. bowl)

Shipping Procedures

Please note there is a Group/Convention Box handling fee of $4.00 per box and $95.00 per pallet for shipments to the Fairmont Southampton.

To ship, send or carry any convention items, goods or materials of any kind, the following procedure should be followed. At least ten days prior to the shipping of your items, a letter addressed to the Bermuda Tourism Authority containing specific shipping information, needs to be emailed to your Conference Services Manager (Alicia Bhimji - Alicia.Bhimji@Fairmont.com). Alternatively, you may fax the shipping letter to 441-239-6974. Please include this letter in your shipment. Please ask your Conference Services Manager for the Shipping Instructions Document

Please notify your Conference Services Manager as to how many boxes you will be shipping to Fairmont Southampton, as storage space is limited. Boxes should be addressed as follows:

Ship all items to:

FAIRMONT SOUTHAMPTON HOTEL & RESORT
101 SOUTH SHORE ROAD
SOUTHAMPTON, BERMUDA SN 02
ATTN: ALICIA BHIMJI
CONFERENCE SERVICES DEPARTMENT

PHONE: 441-238-8000
HOLD FOR: CRCA CONFERENCE, NOVEMBER 5 & 6, 2020

Name of shipper, your name and phone number

In several places on the box, write –
CRCA Conference and
(Use a black permanent marker and large bold print)

Packages which are shipped to Bermuda may be subject to customs duties .

NUMBER ALL BOXES
i.e. “1 of 7”, “2 of 7”, “3 of 7”, etc.

ADVERTS SUBMISSIONS FOR CONFERENCE SUPPLEMENT

Artwork specifications(pdf):  Download

It is important that your graphic designer is aware of the specifications as non-compliant artwork will not be accepted.